Sales and Use Tax Lead
Job Opportunity at Villasana Executive Recruiting, LLC

Posted on Apr 30


Location: Houston, TX
Job Type: Full Time
Job ID: W4156491

The “Taxability Advising” portion of the job listed below is the MOST important.  8 years experienc, CMI is preferred, but not required. We are located in West Houston, off I10 and Bunker Hill.
  • Use Tax System Tax Decision Integrity:
  • Ensure that the purchase-side sales/use tax system produces correct taxability decisions and correct GL tax accruals for enterprise-wide purchasing activity. This may involve, among other things, configuring the Vertex O Series consumer use tax system (UTS), investigating and documenting specific fact-patterns relating to the operations of various companies, performing multi-state taxability research and documenting conclusions, updating the UTS for tax audit results, and managing/assisting consultants with UTS improvement projects, etc.;
  • Analyze and report on use tax payment activity (via accruals & vendor charges) for the Our  on a monthly basis. This includes reviewing potential overpayments and making recommendations on tax recovery efforts;
  • Analyze and report monthly on sales/use tax exposures (audit risk) relating to all purchasing activity, including capital projects, for the Our ;
  • Reconcile purchase-side sales/use tax accruals to the GL and to the appropriate sales/use tax returns on a monthly basis. This includes ensuring that supporting invoice-level (or lower) detail is readily available to support use tax accruals;
  • Assist with, and Lead when requested on, process improvement efforts involving changes in Air Liquide's Business Units' accounting or business procedures. This may involve developing practice/procedure change recommendations for the BU's, presenting the recommendations, and training BU employees;
  • Respond timely to BU and AP Dept inquiries/complaints concerning the UTS tax accruals, vendor taxes charged on invoices, and other related inquiries. This may involve tax research, UTS investigation, written communication to the internal customer, correcting errors in the UTS, or any combination of these.
Taxability Advising:
  • Provide for our written and verbal purchase-side sales/use tax advice, strategies, and estimates on all projects (capital or expense) requiring an ACE. This includes advising Business Development groups, Project Cost Estimators, Project Managers, Project Owners, and others involved in Air Liquide's project development and execution on sales/use tax matters;
  • Work with Air Liquide's E&C company to ensure carry-through of tax plans and estimates made in the project planning and development stages. This may include, among other things, contract tax language review, assisting the E&C company's Accounting staff with taxability decisions, issuing certificates, etc.;
  • Provide written responses to taxability questions and tax rate inquiries from various internal parties around the Our , including team members and corporate, on the correct application of multi-state sales/use tax to a variety of company transactions.
Reporting Compliance & Reconciliations:
  • Assist with Reporting Compliance procedures and activities, including but not limited to performing review & controls tasks.
  • Participate in the development of Reporting Compliance process improvements, in the management of Air Liquide's 3rd party compliance services contract, and assist (and take lead as assigned) with the implementation and onboarding of additional business units into the Reporting Compliance process.
  • Assist, and take lead as assigned, in the preparation of various reconciliations, including general ledger and tax returns.
  • Vendor Certificate Processing and Tax Recover
  • Internal Tax Presentations & Orientation and Special Projects
Required and Preferred Qualifications
  • Bachelor's degree or higher in Accounting, Finance, or Taxation
  • The Bachelor's degree requirement can be substituted with a different four year Bachelor's degree, with 12 or more years of professional level experience in multi-state sales and use taxation and the CMI designation.
  • 8+ years of professional level experience working in the multi-state sales and use tax industry;
  • CMI in Sales/Use Tax desired but not required; proven knowledge and professional level experience in multi-state sales and use taxation required;
  • Advanced knowledge of current state and local (multi-jurisdictional) sales/use tax laws, concepts, policies, and regulations and the specific application of these to manufacturing, construction, and retailing industries;-
  • Experience and proven abilities in multi-jurisdictional sales/use taxability decision making, including documenting fact-patterns, performing and interpreting the tax research beyond basic reading of rules-ability to make conceptual connections and apply these to Air Liquide's business models and transactions is a must;
  • Competence and aptitude in sales/use tax technologies required; knowledge of Vertex O Series Consumer Use Tax system a plus;
  • Knowledgeable of state and local sales/use tax audit processes and procedures, including dollar stratified sampling/auditing techniques;
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